Your Fleet Runs on WhatsApp Messages and Crumpled Receipts. It Doesn’t Have To.
It’s the 3rd of the month. You’re sitting with a shoebox of fuel receipts, scrolling back through WhatsApp to work out which driver worked which day, and trying to remember whether the Marina job was ever invoiced.
Somewhere in that pile is money you’ll never find.
If you run a limousine company, a taxi fleet, a rent-a-car operation or a tourism transport business in the UAE, you already know this month-end. Transportation TMS was built to end it.
The Real Cost of Running a Fleet on Paper
Most fleet owners don’t lose money in one dramatic way. They lose it in small ones, every single day:
- A fuel receipt that never reaches the office. The driver paid it, you never recorded it, and it quietly becomes your loss.
- Driver hours nobody can verify. He says twelve. You think nine. Neither of you can prove it, so you pay twelve.
- A trip that was never invoiced. It happened, the customer was happy, and no one wrote it down.
- A Salik charge on the wrong vehicle. Small, until you multiply it by forty cars and twelve months.
- Books that are three months behind. You find out you had a bad quarter in the quarter after it.
None of these are laziness. They’re what happens when a business that generates hundreds of small transactions a day is run on messages and memory.
What Transportation TMS Actually Does
It’s one system, and everything inside it is connected. A driver’s daily summary doesn’t just sit there — it becomes trips, fuel entries, parking costs, and journal entries in your accounts. Automatically. Without anyone re-typing anything.
Here is what that means in practice.
1. Your Drivers Check In From Their Own Phones — Free, and Unlimited
Every driver gets a portal link. No app to install, no per-driver licence, no extra cost — however many drivers you have.
He opens it, takes a selfie, and checks in. The photo is stamped with his name, the exact time, his GPS position with accuracy in metres, and the IP address he sent it from. Burned into the image itself.
That single feature settles most attendance disputes before they start.
It also handles the reality of the job: split shifts. A morning run and an evening run are two shifts, counted separately, with the break between them not paid as duty. Twelve hours after checking in, he gets a prompt asking whether he’s finished or still working.
And it works with no signal. A check-in in a basement car park or a tunnel is stored on the phone and sent the moment he has bars again.
Most fleet systems charge per driver. This one doesn’t. If you have sixty drivers, the driver portal costs the same as if you had six.
2. Real Double-Entry Accounting — Inside the Same System
This is the part that surprises people.
Transportation TMS doesn’t “export to accounting software.” It is accounting software. Full double-entry, with a standard chart of accounts created for you the moment you install it.
- Every fuel entry, Salik charge, parking fee, fine and salary posts itself to the ledger.
- Every invoice raises the right entries: receivable, revenue and tax.
- Mark an invoice paid and the money moves in the books straight away.
- Trial balance, profit and loss, balance sheet and general ledger, all live.
- Cost centre reporting — see profit per vehicle and per driver, not just for the company.
Most fleet owners pay for fleet software and an accounting subscription, then pay a bookkeeper to move data between them. This is one system, one price, and nothing to reconcile.
3. Everything Else Your Office Already Does
62 modules, covering the whole business:
| Area | What’s covered |
|---|---|
| Fleet | Vehicles, maintenance, insurance and registration expiry alerts, fuel, Salik, parking, fines |
| People | Drivers, employees, attendance, payroll, leave, salary advances, visa and licence expiry tracking |
| Revenue | Bookings, trips, quotations, invoices, contracts, rentals, client CRM |
| Money | Chart of accounts, journal, general ledger, trial balance, P&L, balance sheet, VAT |
| Control | Audit log, deleted-records log, system health checks, user roles and permissions |
27 branded PDF documents — invoices, quotations, statements, salary slips, driver summaries — all carrying your logo, your details, your colours.
4. Built for This Region, Not Adapted for It
22 countries. 20 currencies. 4 languages.
Arabic, Urdu, Hindi and English — with proper right-to-left layout for Arabic, not a translation bolted onto a left-to-right design.
Choose your country and the system reshapes itself: the right currency, the right VAT rate, the right name for the toll system (Salik in the UAE, others elsewhere), and the right ID fields — Emirates ID here, Iqama in Saudi Arabia.
Your driver reads the portal in Urdu. Your accountant reads the ledger in English. Your client gets an invoice in Arabic. Same system.
5. It Keeps Working When the Internet Doesn’t
The whole thing installs to a phone like an app and works offline. Drivers check in, submit daily summaries and log expenses with no signal at all. Everything syncs the moment connection returns.
Anyone who has watched a driver stand outside a basement car park waving his phone in the air knows why this matters.
Who This Is For
- Limousine and chauffeur companies — corporate accounts, hotel contracts, airport transfers
- Taxi fleets — high trip volume, per-driver settlements, platform income across Uber, Bolt, Yango and others
- Rent-a-car businesses — contracts, deposits, fines, vehicle handovers
- Tourism transport — bookings, groups, multi-day itineraries
- Staff transport contractors — fixed routes, monthly invoicing
If you run between 5 and 500 vehicles, this is built for you. Below five, a spreadsheet is honestly fine. Above five, the spreadsheet is already costing you money — you just can’t see how much.
Pricing
Per company, per month, in AED:
| Plan | Price | Best for |
|---|---|---|
| Free Demo | 14 days, free | Trying it properly with your own data |
| Basic | AED 350 | Small fleets getting off spreadsheets |
| Professional | AED 600 | Most companies choose this |
| Premium | AED 900 | Larger fleets, deeper reporting |
| Enterprise | AED 1,200 | Multi-company operations |
No per-driver charge on any plan. The driver portal is unlimited whether you have six drivers or sixty.
Compare that with a typical setup: fleet software at per-vehicle pricing, plus an accounting subscription, plus a bookkeeper’s hours to keep them in step.
Start With 14 Days, Free
Not a demo video. Not a sales call first. The actual system, with your actual data.
Put in one week of real trips, real fuel and one real driver. If at the end of that week you can’t see your profit per vehicle, don’t buy it.
📱 WhatsApp UAE: +971 58 274 1165 📱 WhatsApp UK: +44 7493 788360 🌐 www.haniazainab.com
Message with the word TRIAL and we’ll set it up for you — including your company details, your logo and your first driver. It takes about twenty minutes.
Frequently Asked Questions
Do I need separate accounting software? No. Transportation TMS has full double-entry accounting built in — chart of accounts, journal, general ledger, trial balance, profit and loss, and balance sheet. Every fuel entry, invoice and salary posts itself. There is nothing to export and nothing to reconcile.
How much does it cost per driver? Nothing. The driver portal is unlimited on every paid plan. Pricing is per company, from AED 350 per month.
Will it work if my drivers have no internet? Yes. The system installs to a phone like an app and works fully offline. Check-ins, daily summaries and expenses are stored on the phone and sync automatically when signal returns.
Does it support Arabic? Yes — Arabic, Urdu, Hindi and English, with proper right-to-left layout for Arabic. Your driver can use the portal in Urdu while your accountant uses the ledger in English.
Can it handle VAT? Yes. Select your country and the correct tax rate, tax label and tax number field are applied automatically. Invoices are raised with the right tax entries and post straight into the ledger. 22 countries are supported.
How do I know a driver really checked in where he says? Every check-in photo is stamped into the image with the driver’s name, the exact time, GPS coordinates with accuracy in metres, and the IP address it was sent from. It cannot be edited afterwards.
What happens to my data if I stop using it? It’s yours. One click exports everything — either as an Excel workbook with a sheet per module, or as a complete file with every field and every link between records intact.
Is there a long contract? No. Monthly. Start with the 14-day free trial and use your own data.
Design & Developed by · www.haniazainab.com